RIALTO THEATRE RENTAL
AGREEMENT
Please
read guidelines carefully.
Contact Name: __________________________________________ Date of
Event/Program: ______________________
Begin Time (Includes set-up): _____________________________ End
Time (Includes clean-up): __________________
Contact Address:
__________________________________________________________________________________
Contact Phone: _________________________________________ E-mail:
____________________________________
Description of Event/Program:_________________________________________________________________________
Marquee
message:_____________________________________
______________________________________
______________________________________
Estimated Attendance:_____ Will Concessions be offered: 1 Yes 1 No
Check one: 1 Public 1 Private Cost
of Admission:____________
Check one: 1 One-time event 1 Recurring event/program
Check all applicable fees:
1 $325 Base rental fee
1 $50 Additional day to set
up/clean up
1 $15 per side, Marquee
rental
TOTAL: $___________________
Please return signed agreement to Rialto Community Arts Center,
P.O. Box 176, Morrilton, AR 72110.
DO NOT SEND PAYMENT. Rialto representative will contact you to
confirm details and arrange for payment.
My signature verifies that I have thoroughly read and understand
the terms as outlined, and I accept the terms and
conditions set
forth in this agreement.
Client signature
____________________________________________________ Date _____________________
FOR RIALTO USE ONLY:
1 Cash 1 Check
Deposit Amount: ______________________________Date:_______________
Receipt:_____________________
Payment Amount:
_____________________________Date:________________Receipt:_____________________
1 COLLABORATIVE
PRODUCTION/FEE WAIVER Authorized Signature ___________________________
RIALTO THEATRE RENTAL TERMS OF AGREEMENT
TERMS:
I. Description of space and
equipment:
The Theatre seats up to 405 people. The
Theatre is available for rental seven days a week from 8 a.m. until midnight.
It is the perfect place for concerts, evening seminars, creative fundraisers,
birthday parties, class reunions, etc. The Theatre space is approximately 5,250
square feet and is fixed stadium-type seating. Restrooms are available in the
lobby and handicapped restrooms are available behind the stage in the dressing
room area. A sound and lighting system are available. Use of these amenities
should be coordinated with the Executive Director. A projector and 15’X20’
screen are also available. (6) 6’
folding rectangular tables are available. A podium is available.
II. Use of Space:
A. The Theatre
is part of community arts center. Clients must take full caution of any
artwork, equipment, or props displayed during current exhibition. This includes
notifying guests and attendees at the event/program to be careful and
respectful of such items.
B. A Theatre representative may or
may not be onsite during the client’s event/program. Please coordinate arrival and departure times
with the Executive Director. During this
time, arrangements may be made to check out a key and go over the security
system.
C. Display: Client may not decorate
walls for the event/program. Banners, posters, artwork or any other signs must
be
affixed to free-standing supports. Use of glitter, sparkles, rice,
birdseed, or similar material is not allowed. Client
may not make holes in the theatre walls for presentation of
any work or information.
D. Food/Drinks: A concession stand is
available during events. Workers and
goods may be provided during your event, however, all
proceeds from sales will benefit the Theatre. Please coordinate with the
Executive Director if this is something you’d be interested in.
E. Alcohol: Alcohol is not permitted
in the Theatre.
F. Smoking: Smoking is not permitted
in the Theatre. Client will ensure that fire exits remain free from
obstruction.
G. Public Events: The Client agrees
responsibility for all promotion. Events are open to the general public unless
specified as a private event.
H. Liability: The Client agrees to
hold the Arts Council of Conway County and its employees free from any
liability or claim for damages or suit for or by reason of any injuries to any
person or property of any kind whatsoever, from any cause whatsoever,
arising out of the use and occupation of the premises by the
renting party; and the renting party hereby covenants
and agrees to indemnify Arts Council of Conway County and its
Theatre from all liability or damage on account of or by reason of any such injuries
or damage.
III. Deposit: 50% deposit is necessary to secure Theatre use for
client's event/program. (25% of Theatre use fee is
Non-refundable). Balance payable before date of event/program.
V. Cancellation: Cancellation by the client releases the Theatre from
further obligation. In the event of cancellation by
the Theatre, the full deposit shall be returned to the
client.
We wish you a most enjoyable and successful event!