RIALTO GALLERY RENTAL
AGREEMENT
Please
read guidelines carefully.
Contact Name: __________________________________________ Date of
Event/Program: ______________________
Begin Time (Includes set-up): _____________________________ End
Time (Includes clean-up): __________________
Contact Address:
__________________________________________________________________________________
Contact Phone: _________________________________________ E-mail:
____________________________________
Description of Event/Program:_________________________________________________________________________
If a catered event, name of caterer:_____________________________________
Caterer Phone: __________________
Marquee
message:_____________________________________
______________________________________
______________________________________
Estimated Attendance:_____ Cost of admission: _________
Check one: 1 Public 1 Private
Check one: 1 One-time event 1 Recurring event/program
Check all applicable fees:
1 $150 Base rental fee
1 $100 Use of Kitchen
(counter space, sinks, refrigerator use provided at no charge)
1 $50 Removal/Change in
current art exhibit (must be approved by Executive Director)
1 $50 Additional day to set
up/clean up
1 $15 per side, Marquee
rental
TOTAL: $___________________
Please return signed agreement to Rialto Community Arts Center,
P.O. Box 176, Morrilton, AR 72110.
DO NOT SEND PAYMENT. Rialto representative will contact you to
confirm details and arrange for payment.
My signature verifies that I have thoroughly read and understand
the terms as outlined, and I accept the terms and
conditions set
forth in this agreement.
Client signature
____________________________________________________ Date _____________________
FOR RIALTO USE ONLY:
1 Cash 1 Check
Deposit Amount: ______________________________Date:_______________
Receipt:_____________________
Payment Amount:
_____________________________Date:________________Receipt:_____________________
1 COLLABORATIVE
PRODUCTION/FEE WAIVER Authorized Signature ___________________________
RIALTO GALLERY RENTAL TERMS OF AGREEMENT
TERMS:
I. Description of space and
equipment:
For stand-up socials, the Gallery can
easily accommodate up to 125 people. The Gallery is available for rental seven
days a week from 8 a.m. until midnight. It is the perfect place for artist salons,
evening seminars, creative fundraisers, birthday, office or holiday parties,
class reunions, etc. The Gallery space is approximately 25’X100’ and maybe
configured in a variety of ways. The kitchen features a commercial range,
convection oven, refrigerator, and 3 sinks.
Restrooms are available behind the
kitchen and also in the adjacent Theatre. There are 100 maroon stacking chairs
and 100 white folding chairs. There are (10) round folding tables approximately,
(6) 6’ rectangle folding tables, (4) 12’ banquet tables, (1) 8’ rectangle
folding table. If you require more furniture for your event you must rent and
arrange for delivery and pick up, coordinating with Rialto staff.
A sound system is also available. If
specific music is desired, clients may bring their own MP3 players or CDs to connect
to the system.
II. Use of Space:
A. The
Gallery is a visual arts gallery. Clients must take full caution for the
artwork displayed during current exhibition.
This includes notifying guests and
attendees at the event/program to be careful and respectful of the artwork.
B. A Gallery representative may or
may not be onsite during the client’s event/program. Please coordinate arrival and departure times
with the Executive Director. During this
time, arrangements may be made to check out a key and go over the security
system.
C. Display: Client may not decorate
walls for the event/program. Banners, posters, artwork or any other signs must
be affixed to free-standing supports. Use of glitter, sparkles, rice, birdseed,
or similar material is not allowed. Client may not make holes in the gallery
walls for presentation of any work or information.
D. Food/Drinks: Client provides any
and all refreshments and supplies-–including cups, napkins, additional trash
bags, etc. Client may use an approved caterer or bring in outside food for the
event, but all food and garbage MUST BE DISPOSED OF BY THE END OF THE EVENT.
This includes sweeping and wiping down tables and vacuuming the floors. The
space must be returned to the condition it was in upon arrival. Client may
incur additional Cleaning Charge in the amount of $100 if conditions are not
met.
E. Alcohol: Beer and wine ONLY may be
served in the Gallery. Groups serving alcoholic beverages must obtain and be
prepared to submit copies of any required permits to the Executive
Director. No alcohol is allowed in the
Theatre.
F. Smoking: Smoking is not permitted
in the gallery. Client will ensure that fire exits remain free from
obstruction.
G. Public Events: The Client agrees
responsibility for all promotion. Events are open to the general public unless specified
as a private event.
H. Liability: The Client agrees to
hold the Arts Council of Conway County and its employees free from any
liability or claim for damages or suit for or by reason of any injuries to any
person or property of any kind whatsoever, from any cause whatsoever,
arising out of the use and occupation
of the premises by the renting party; and the renting party hereby covenants and
agrees to indemnify Arts Council of Conway County and its gallery from all
liability or damage on account of or by reason of any such injuries or damage.
III. Deposit: 50% deposit is necessary to secure gallery use for
client's event/program. (25% of gallery use fee is non-refundable). Balance
payable before date of event/program.
IV. Maintenance/Cleanup: The space must be returned to the condition it was in upon
arrival. Client may incur additional cleaning charge in the amount of $100 if
conditions are not met. Trash must be taken to the large dumpster behind the
Gallery. Brooms, dustpans, and trash bags can be found in the galley near the
kitchen.
V. Cancellation: Cancellation by the client releases the Gallery from
further obligation. In the event of cancellation by the Gallery, the full
deposit shall be returned to the client.
We wish you a most enjoyable and successful event!